High-quality records management, document
management, and collaboration solutions
Share and collaborate with clients, partners and others in a secure, easy-to-use cabinet workspace.
Increase economic value through richer collaboration. An effective Portal & Collaboration solution is the key to improving customer service, increasing sales productivity, and bringing new products and services to market quickly.
The productivity of employees depends largely on whether they are equipped with the right software to connect them to the right information, applications and expertise.
BluEnt’s Portal & Collaboration solutions help in transforming the way businesses work. Our portal development framework is built on an adaptable design that easily incorporates new technology and functionality.
We provide solutions that work under a completely integrated environment and include various capabilities such as e-mail, scheduling, messaging, team spaces, web conferencing and web content management.
Contact BluEnt now to receive customer portals, e-learning portals, employee portals, and partner portals.
BluEnt creates simple, elegant document management solutions that help organizations run more efficiently.
Document management can be broken into the following capabilities:
Metadata is typically stored for each document. It may, for example, include the date the document was stored and the identity of the user storing it. The DMS may also extract metadata from the document automatically or prompt the user to add metadata.
Some systems also use optical character recognition on scanned images, or perform text extraction on electronic documents.
The extracted text can be used to assist users in locating documents by identifying probable keywords or providing for full text search capability, or can be used on its own.
It can also be stored as a component of metadata, stored with the image, or stored separately as a source for searching document collections.
Integrations offer a centralized approach to file and document management for improved organization and consistency across your systems.
Track electronic documents. Indexing may be as simple as keeping track of unique document identifiers, but often takes a more complex form. It provides classification through the documents’ metadata or through word indexes extracted from the documents’ contents.
Indexing exists mainly to support retrieval. One area of critical importance for rapid retrieval is the creation of an index topology.
Store electronic documents. Storage of documents often includes management of those same documents: where they are stored, for how long, migration of the documents from one storage media to another (hierarchical storage management) and eventual document destruction.
Retrieve the electronic documents from the storage. Although the notion of retrieving a particular document is simple, retrieval in the electronic context can be quite complex.
Simple retrieval of individual documents can be supported by allowing the user to specify the unique document identifier, and having the system use the basic index (or a non-indexed query on its data store) to retrieve the document.
More flexible retrieval allows the user to specify partial search terms involving the document identifier and/or parts of the expected metadata. This would typically return a list of documents that match the user’s search terms.
Some systems provide the capability to specify a Boolean expression containing multiple keywords or example phrases expected to exist within the documents’ contents.
The retrieval for this kind of query may be supported by previously built indexes, or may perform more time-consuming searches through the documents’ contents to return a list of the potentially relevant documents.
Securing documents for distribution and packaging for a particular role allows for sensitive information to not be shared and general information for education to be available.
Definition of role-based access ensures that the appropriate audience has access to sensitive information and that you identify one security model for distribution.
Continued collaboration between entities can be automated and allow the living document to grow without unexpected changes interfering with updates and versions.
Allowing users to utilize one methodology and portal eliminates duplication of effort and limits exposure by increasing the organization’s knowledge of managing content.
The ability to manage multiple versions in a way that allows you to see the evolution of a document and links appropriate information and collaboration in the creation of the document.